ASC EXECUTIVE BOARD MEETING

Friday, Saturday, April 27-28, 2001
Marriott Marquis Hotel
Atlanta, Georgia

MINUTES

1. Meeting brought to order by President Ronald Huff, 3:00 PM.  Attending:  President Elect Lawrence Sherman, Past President Roland Chilton, Vice- President Todd Clear, Vice-President Elect Christy Visher, Executive Director Chris Eskridge, Executive Secretary Doris MacKenzie, Executive Counselors Cathy Widom, Steve Messner, and Cheryl Maxson, Program Co-Chairs, Valerie Jenness and Richard Leo, and, by telephone, Robert Bursik, Jr., Editor, Criminology.

2. November Board Meeting Minutes accepted (Doris MacKenzie).

3. Treasurer’s Report accepted (Lynne Goodstein).

4. Executive Director’s Report (Chris Eskridge).

a. Fee increases:  Motion to raise registration fees by $10 for the Atlanta meetings accepted.  Motion to raise membership dues $10 and student dues $5 as of January 1, 2002 accepted.  Motion to raise Institutional Member dues to $250 tabled until discussion on Saturday.

b. Report on status of website.

c. Report on Sites for Annual Meetings: St. Louis, Minneapolis, Chicago and New Orleans were considered for 2008.  Room rates in New Orleans and Chicago were too high.  Minneapolis has some disadvantages.  The recommendation is for St. Louis.  Discussion of alleged previous racial difficulties involving the Adams Mark and how these difficulties have been addressed.  The Board asked Chris Eskridge to advise the officers of the DPCC and the minority affairs committee of the previous allegations and how the hotel has addressed the issues.  Possible sites for 2009 are now being considered.  Motion that ASC eliminate the site Selection Advisory Committee accepted, since this in now a function of the Executive Director.

5. ASC Representative for the ISC (International Society of Criminology).  Motion to ask the newly elected North American Vice-President of ISC, Joan McCord, to act as a conduit for ASC with the ISC, to act as a liaison between ASC and ISC, to coordinate with the ASC Board and to consult with the DIC.

6. The Oral History Project will be relinquished and all ownership rights will be turned over to Wadsworth Publishing Company.

7. The motion that the Executive Director would file papers to have ASC become a credentialed entity within the United Nations accepted.

8. The ASC President has been invited to attend the British Society of Criminology (University of Keele, July 17-20, 2002).  ASC will sponsor an “American Coffee” at the meetings. By mutual agreement, the ASC and BSC will no longer pay for rooms for the Presidents of their Societies to attend each other’s Annual Meetings as this has presented some problems.

9. How to use the $5,000 that was contributed to ASC to develop an award for the best Criminology paper of the year was discussed.  The Board requested the Executive Director, Chris Eskridge, to work with Todd Clear, Larry Sherman and the contributor to decide how this request could best be implemented.

10.  A letter from Alvin Cohn requested that ASC organize a meeting to celebrate the 25th year anniversary of The Criminologist.  The Board asked Executive Director Chris Eskridge to tell Alvin Cohn that it would be possible for Alvin Cohn to organize a meeting of current and former editors of The Criminologist at the 2001 Annual Meeting if he is interested.  An appropriate room would be reserved by the Program Committee for the event.

11.  Constitutional Changes.

a. Motion accepted to change the Constitution to: “IV. OFFICERS, E. Treasurer: 1.  The Treasurer shall be appointed by the Executive Board for a term of three (3) years.  2.  The Treasurer shall serve as the Chief Financial Officer for the Society.”

b. Motion to change the Constitution to: H.”A Division may set dues.  Such dues shall be collected and disbursed by the regulations of the Society.” and  “A Division shall not enter into contracts.  Administrative functions of the Division may be handled by the Central Office, at the Division’s expense”

12. National Policy Committee (James Austin reporting)

a. White Paper from National Policy Committee Report (James Austin).  Motion that the report on “The Use of Incarceration in the United States” be used as a model for future reports; however it should not be called a “white paper” but instead a “Report to the American Society of Criminology from the National Policy Committee.”  The Board requested the Committee to carefully edit the manuscript to eliminate any reference to “the Society” making recommendations.  All recommendations, positions and opinions should be those of the committee and not an official position of the ASC.

b. Motion accepted:  This year’s  National Policy Committee will examine two topics: (1) Juveniles being waived to adult courts and conditions of confinement in juvenile justice and (2)the death penalty.

c. Motion to request the National Policy Committee to investigate whether the Society should take a position related to persons nominated to take governmental positions in the U.S. Motion accepted.

13. Report on 2001 Annual Meeting (Valerie Jenness and Richard Leo, 2001 ASC Program Co-Chairs).  The planning has been going smoothly.  There will be 347 panels, 5 plenaries.

a. The deadline for panel submissions was moved up 1 month which caused a problem for some people; however, this deadline works better for the program committee in developing the program in an orderly and timely manner.

b. The Program Committee found the CMS Program difficult to use, particularly because there was no manual available.  They recommend that a more user-friendly data management program should be provided to future program chairs.

c. There was a lengthy discussion of how inclusive the program committee should be about paper submissions.  Some of the papers submitted were of very poor quality.  The Board discussed how we might take steps to insure high quality papers are presented at the Annual Meeting.  One way this could be managed is with the use of a large poster session.   Motion that the ASC Board continue to discuss the issue of the quality of paper submissions both at this Board Meeting and in the Fall accepted.

d. The program committee was concerned about what appears to be a general acceptance by many members of the Society of missed deadlines and late submissions. The questions were asked: Should we consider taking a firmer stand on deadlines?  Or should we have changing deadlines (e.g., early date panels, later roundtables, later posters)?  Motion accepted that the Board support the program committee’s designation of June 5 as the final submission date for paper acceptance.

14. Local Arrangements Committee Report (Robert Friedmann reporting).  The Local Arrangements Committee will put information on the web with a link from the ASC website to the local arrangements including information on contact people for those who are interested in local tours.  Computer terminals for members to check their email would be prohibitively costly.

15. The ASC Board reappointed Chris Eskridge as Executive Director for a five year term.

16. Analysis of “No Shows” for Annual Meeting (Ronald Huff/Chris Eskridge).  On Wednesdays and Saturdays a higher percentage of people scheduled to present papers on panels do not show up for the panels.  Motion accepted: That the ASC President contact people (by mail) who are listed as primary presenters on the program but who do not register for the program and tell them that ASC is disappointed in their absence, encourage them to attend next year, and to ask them for some information about why they did not attend the panel.  Motion accepted that a list of all those people who received letters be given to the Board.

17. 2007 Site Selection (Chris Eskridge).  We are experiencing some difficulty in putting together a final contract in Montreal.  Chris will continue to attempt to reach an agreement with Montreal, but he will also explore Atlanta and Philadelphia as other 2007 options.

18. Awards Reports.

a. Bloch Award Committee report (submitted by James Fyfe) and recommendation of Lynne Goodstein accepted.

b. Cavan Award Committee report (submitted by Frank Scarpitti) and recommendation of Jody Miller accepted.

c. Fellows Award Committee report (submitted by Freda Adler) and recommendation of four nominees (Roland J. Chilton, Ruth D. Peterson, Gary Jensen and Raymond Paternoster) accepted. Motion accepted to ask next year’s Fellows Award Committee to discuss the number of Fellows recommended each year and the number of ASC Fellows as a proportion of the membership and to report to the Board on their deliberations.

d. Hindelang Committee Report.  They plan to complete their work by September 1, 2001 at the latest and the report will be sent to Board members.

e. Sellin Glueck Award Committee report (submitted by Gideon Fishman) and recommendation of Martin Killias accepted by the Board.

f. Sutherland Committee report (submitted by Ruth Peterson) and recommendation of Robert J. Sampson was accepted by the Board.

g. Vollmer Award Committee report (submitted by Joan Petersilia) and recommendation of Hans Toch and Jeremy Travis accepted.  The Board discussed the difficulties presented by the nomination of two recipients and the fact that this was an exceptional situation this year.

19. Proposal for the development of a “President’s Award for Distinguished Contributions to Justice.”  The President would select the individual and submit the name to the Board for confirmation. Funds would be allocated by ASC for travel expenses for the recipient. Motion accepted:  To develop the President’s Award for Distinguished Contributions to Justice and to give President Ronald Huff permission to nominate a candidate for 2001.

a.  The proposed wording for the President’s Award to be put in the Policies and Procedures Manual:

PRESIDENT'S AWARD FOR DISTINGUISHED CONTRIBUTIONS TO JUSTICE.  This award is given annually to an individual who, through either a single
initiative or over a longer period of time, has made significant and
distinguished contributions to the cause of justice.  The recipient is
nominated by the President and confirmed by the Executive Board.  In the case of joint efforts, co-recipients may be named.

b. President Ronald Huff’s recommendation of Barry Scheck and Peter Neufeld “The Innocence Project” for President’s Award for Distinguished Contributions to Justice accepted.

20. Minority Affairs Committee (submitted by Orlando Rodriguiz).  Discussion of an ASC Minority Research Training Proposal.  Motion accepted to return proposal to committee with a request that they consider developing an RFP for institutions for minority mentoring programs for undergraduates in criminal justice and criminology.

21. Ethical Issues Committee Report (submitted by Matthew Zingraff).  Review of discussions in Board Minutes (submitted by Doris MacKenzie).  The committee will review and finalize the “Draft” ASC Code of Ethics and prepare a report for the next Board meeting.

22. Membership Committee Report (submitted by Bonnie Berry).  They suggested a survey to identify the needs of women and people of color in the ASC.  Motion accepted (8 yes, 3 against, 1 abstention):  That we request the committee to work with Sarah Hall to summarize gender demographics of ASC members and that they develop a demographic survey to be used to collect information on ASC members.  The President is asked to refer issues related to women, people of color and international members to the appropriate Division for comment.  The Board requested Chris Eskridge to contact the American Society for Association Executives (ASAE) to investigate whether and how other societies do marketing for new members.

23. Student Affairs Committee report (submitted by Lanette Dalley) accepted.

24. Student Awards Committee Report (report submitted by Steven Lab).  As of April 10, 2001 they had received only one paper submission for the Gene Carte Student Paper Competition.  They will review papers and submit a report to the Board in late May.

25. The 2002 Annual Meeting (Lawrence Sherman/Chris Eskridge).  A proposal for 2002 Annual Meeting was presented and discussed.  The Theme will be “Re-Inventing Justice:  Research, Theory, Innovations and Experiments.”  The Program Chair will be William Laufer and the Co-chair will be Ellen G. Cohn.  Research panels, issue panels, thematic panels and poster sessions will be scheduled.  The research panels will consist of papers that report results of empirical or theoretical research and will require submissions of a five-page preliminary paper that will be reviewed by the Program Committee.

26. Proposal for a Nobel Prize in Criminology (Lawrence W. Sherman).  Discussion of proposal.  Motion accepted that the Board ask Larry Sherman to explore the interest of the international criminology community in the possibility of developing a committee to initiate funding possibilities for a Nobel Prize in Criminology.

27. Motion accepted that the Board create a Development committee as of November 2001, with the chair appointed to a three-year renewable term and members of the committee appointed for staggered three year terms.

28. Motion accepted:  That the term of office of the Chair of the National Policy Committee be extended to three years, renewable, with members of the committee serving in staggered three-year terms.

29. Editorial Board Report (Todd Clear).  Four Action order items.

a. Motion accepted that authors of articles in Criminology be asked to develop the key words for their articles.

b. Motion accepted: That the Board give Bob Bursik, editor of Criminology, the authority to seek various formal proposals to electronically publish Criminology and present these proposals to the Board.

c. Discussion of issues related to Sage proposal to publish Criminology.  Motion accepted that the ASC charge Chris Eskridge, Larry Sherman and Ron Huff to continue the conversation with Sage regarding a contract with Sage, with a plan to arrive at a more workable agreement to present to the Board in November.

d. Motion accepted to accept the Joe Christensen, Inc. proposal for a one-year renewal contract for the publication of Criminology.
 

30. Discussion on adoption of a policy journal. Motion that the ASC work with NIJ to develop a proposal “to bridge the gap between policy research and policy making,” and that some of the funds be used to contract with a publisher for production of a policy-relevant journal.

31. Motion accepted: that we permit the Corrections and Sentencing Division to offer Division members the opportunity to purchase journals at reduced rates by sending this information to their members with their membership information.

32. Division on Critical Criminology report (submitted by Marty Schwartz) accepted.

33. Division on People of Color and Crime report (submitted by Stephanie R. Bush-Baskette) accepted.

34. Division on International Criminology (DIC).  William Chambliss, Chair of the DIC, sent a letter to the Board requesting that the ASC establish a permanent committee to facilitate our ability to assist developing countries in their efforts to modernize their criminal justice systems.  The DIC recommended that the ASC establish a fund of $3,000 a year to encourage members to provide the needed assistance when it is requested.  Motion accepted: The President, in consultation with the Executive committee, is authorized to expend ASC funds on an ad hoc basis to support requests from 3rd world nations seeking expert assistance in the area of criminology and/or criminal justice issues.

35. Discussion of issues related to the development of a new ASC journal related to research and public policy.  The National Institute of Justice is interested in supporting the development of such a journal for a limited period of time.

a. Motion accepted:  That the Board authorize the Executive Committee to review a grant proposal to the National Institute of Justice (NIJ), U.S. Department of Justice, for the purpose of funding a policy journal and to authorize an appropriate officer to sign and submit the grant proposal.

b. Motion accepted: That the ASC Board sponsor a policy journal retaining the current editor, Todd Clear, and editorial staff who were given a grant from NIJ to develop such a journal.

c. Motion accepted: That the journal be renamed Criminology and Public Policy.

d. Motion accepted: That the Board authorize Todd Clear to copyright the journal, Criminology and Public Policy, in the name of ASC and print up to two issues of the journal named Criminology and Public Policy pending the receipt of funding of the ASC proposal to NIJ.

36. Minority scholarships (Orlando Rodriguez).  The President will request the committee to submit a report describing the rationale and procedures for making the decisions for minority scholarships, including copies of resumes.