ASC EXECUTIVE BOARD MEETING

April 16-17, 2004
Mid-Year Meeting
Nashville Renaissance Hotel
MINUTES

Attending: Donna Bishop, Todd Clear, Frank Cullen, Finn Esbensen, Chris Eskridge, Rosemary Gartner, Julie Horney, John Laub, Jim Lynch, Robert Meier, Daniel Nagin, Raymond Paternoster, Henry Pontell, Chris Uggen, John Wright

Also: Melissa Moon, Bonnie Fisher

Meeting called to order at 3:00 pm, April 16

Introductions

1. Nashville Meeting Report---Melissa Moon/Bonnie Fisher (Program Co-Chairs)

The co-chairs reported preliminary data for the 2004 meetings. Approximately 1,500 submissions, 125 completed panels, 90 poster submissions, and many special sessions are being organized. Frank Cullen described why there are no roundtables this year, citing room size and simultaneous sessions. Some roundtables were placed onto regular sessions and late submissions are being placed on poster sessions rather than roundtables. Melissa Moon entered each online submission into an Excel database, with questions from authors referred to Bonnie Fisher. Online submission resulted in more complete author and paper information, consistent organization of this information, gains in efficiency for authors and organizers, and helpful presorting of submissions. The co-chairs explained some technical problems with the online submission software program, noting that the off-site programmer had difficulty responding efficiently to problems. The benefits of the online system were judged to exceed the costs, but the ASC needs a contractual commitment from those designing and maintaining the system to address problems in a timely manner. The Board discussed integrating the Conference Management System (CMS) software with the online submission process. Because the ASC owns the software, we can seek another programmer for modifications if needed. The firm also runs and maintains our website, which is operating very well. The program may need some fine-tuning, but is currently functioning well. ASC paid $2,500 (approximately $500 of which will be returned), for 4,000 lines of programming. Julie Horney asked about linking the CMS with the online submission system and agreed to investigate alternative arrangements with other firms. The Board suggested having a programmer examine the code to ensure that it is not a piecemeal program with patches that will be prone to further errors. The the substantial time commitment from the co-chairs under this centralized submission arrangement was recognized and the Board expressed its appreciation.

2. Executive Director’s Report---Chris Eskridge

Chris Eskridge reported that the Society is in good financial condition, realizing a profit of $14,000 last year. The financial standing of the divisions is also strong, with the possible exception of DPCC. The program committee realized a profit of $58,000 for the Denver Meeting. Natasha Frost and Todd Clear deserve special recognition, as do the team from the University of Missouri-St. Louis in facilitating publication of Criminology. A motion to formally recognize Natasha Frost for her service to ASC was passed unanimously. Executive Director Eskridge updated the Board on a number of developments. Meeting sites have been selected through 2012. The Cavan Young Scholar award will now be sponsored by Prentice-Hall. Expectations for attendance at the Paris meeting range from 315 to 400, although few reservations had been made for the Marriott conference hotel. The Board asked for clarification on the University of Pennsylvania’s offer to subsidize the meetings if necessary. With regard to rankings of criminology and criminal justice programs, Director Eskridge is in contact with U.S. News and World Report. The National Research Council delayed implementation of rankings for an additional year. Todd Clear is preparing a presentation of the criminology/criminal justice field, which may be classified as an emerging program on the NRC monitoring list.

3. ASC Committee Reports

A. Awards Committee

The Board approved the full slate of award nominees: 14-0, with 1 abstention.

- Bloch Award Nominee: Doris MacKenzie

- Cavan Award Nomineee: Jeffrey D. Morenoff

- Hindelang Award Nominee: John Laub and Robert Sampson’s Shared Beginnings, Divergent Lives

- Presidential Award Recipient: Jerome Miller

- Sellin-Glueck Award Nominee: Frances Heidensohn

- Sutherland Award Nominee: John Braithwaite

- Vollmer Award Nominee: Edward Latessa

B. Constitution and By-Laws Committee (no news to report)

C. Development Committee. The Board discussed whether to continue the Development Committee as well as the wisdom of drawing from the Society’s endowment. The minority fellowship program and the internationalization of the meetings were offered as examples of potentially appropriate uses of endowment. A motion to abolish the committee and appoint ad-hoc committees as needed was withdrawn.

D. Ethical Issues Committee. The Board considered the ASC’s possible role in a proposed grant that would fund a study of ethics at the ASC. Board members discussed whether the grant should come to ASC with particular members as principal investigators, whether The Criminologist should publish the request for proposals and allow the membership to offer suggestions, and whether to seek a letter of intent from the committee.

E. Fellows Committee. The slate of fellows was passed by unanimous vote (with 1 abstention). Committee chair Ruth Peterson asked the Board to consider standardizing the nominating information that the committee receives. A nomination form would be especially helpful, including such information as students educated, service to ASC, and the scholarly accomplishments of the candidate. After some discussion regarding whether the Fellows committee should forward nominations to the following year’s committee, the Board resolved that each year’s committee should continue to operate independently.

F. Membership Committee. The Board discussed ways to encourage all doctoral students to become ASC members. This is a “loss leader” approach in the short run, costing more money to provide services for student members than they bring in to the ASC. The gender and racial composition of committees was also discussed.

G. Minority Affairs. The committee is currently processing applications.

H.  Nominations Committee – In progress, report in November.

J. Publications Committee. Henry Pontell updated the Board on publishers considered by the committee. Kluwer, Blackwell, and Sage have already submitted proposals to the ASC and Oxford will draft a proposal soon. The Board discussed publication details, such as the duration of any agreement, whether the ASC should seek a guaranteed minimum amount, the impact on libraries, and the advantages of having a printer accessible in Lincoln. The Board agreed that we want to maximize our control, the access to our journals (and to other journals for our members), and the financial benefits to the Society. Proposals will be considered at the November 2004 meetings. Chris Eskridge and Henry Pontell will ask the publishers to submit three proposals: one with exclusive rights, one with non-exclusive rights, and a non-exclusive contract for electronic rights only. The publishers will distribute this to Board members prior to the November meetings and an ASC attorney would examine all preferred options.

K. Representatives to Related Societies. Christy Visher submitted a report from COSSA, addressing the deep budget cuts in NIJ and reorganization in the Department of Justice. The Board discussed whether a research mission could be embedded in the reorganized departments.

L. Student Affairs Committee. Frank Cullen praised the committee for their active work putting together professional development sessions and the graduate student exchange.

M. Student Awards Committee (still working).

Adjourned at 6:47 pm.

Reconvened at 8:30 am, April 17

Meeting called to order at 8:44

4. Criminology Report - Ray Paternoster

Criminology Editor Paternoster reported that completing the pagination and layout in-house provides flexibility and saves time. Approximately 200 manuscripts have been submitted, averaging approximately 70 days to decision. Turnaround time for the new e-submission system is only 29 days.

5. Criminology and Public Policy Report – Todd Clear

Criminology and Public Policy editor Todd Clear reported that the current reaction essay model appears to be working well, that the acceptance rate is dropping, and that the journal received a $45,000 gift from the Provost’s Office of John Jay College. Natasha Frost was thanked for her work as managing editor.

6. The Criminologist - Henry Pontell/Bob Meier

Upcoming articles were discussed, such as the Lott/Duncan debate. Bob Meier proposed a series of “taking stock” articles for The Criminologist.

7. ASC Division Reports

Julie Horney will be chairing a session at the 2004 meeting with the 5 division heads.

A. Corrections and Sentencing (report).

B. Critical Criminology (report).

C. International Criminology (report).

D. People of Color and Crime (no report received).

E. Women and Crime (no report received).

8.  2005 ASC Committee Appointments - Julie Horney

President-elect Julie Horney is formulating the appointments.

9.  Toronto Site Visit and Program Report - Julie Horney/Chris
     Eskridge

Julie Horney and Chris Eskridge visited Toronto with program chairs Colin Loftin and Frankie Bailey. One Board member suggested advising members that a passport is now needed to enter Canada.

10. World Congress Invitation - Julie Horney

Chris Eskridge read a letter from Larry Sherman inviting Julie Horney and the ASC to co-sponsor the World Congress and participate in a meeting in Philadelphia. This would be a joint meeting with the International Society of Criminology with no financial commitment from the ASC. The Board authorized Julie Horney to represent the ASC.

11.  ISC Representative to Replace Joan McCord

The Board discussed identifying a successor to Joan McCord as representative to the International Society of Criminology. Because the ASC does not subsidize attendance at these meetings, a candidate who would otherwise plan to attend the ISC meetings is preferred.

12. Reconsideration of the Purpose of the Sellin-Glueck Award - Dan Nagin

The Board discussed potential redundancy between the Sellin-Glueck and the Sutherland awards, as two of the past three Sutherland awardees have been non-North American (John Braithwaite and David Farrington). Board members discussed the purpose of the Sellin-Glueck Award and the possibility of eliminating its residency requirement. The Board unanimously passed the following changes to award criteria:

The Sellin-Glueck Award is given in order to call attention to criminological scholarship that considers problems of crime and justice as they are manifest outside the U.S., internationally or comparatively. Preference is given for scholarship that analyzes non-U.S. data, is predominantly published outside of U.S. criminological journals, and in receiving the award, brings new perspectives or approaches to the attention of members of the Society. The recipient need not speak English; however, the recipient’s work must be available in part at least, in the English language (either by original publication or through translation). Award criteria have the weight of by-laws, requiring two votes by the Board. A second vote is scheduled for the November 2004 Board meeting.

13. New Business

 A. Article Award - The Board considered whether to create a new award for the best paper written on crime and whether such an award should be limited to peer-reviewed Criminology and Criminology and Public Policy articles. Such an award would honor scholarship of members who do not typically write books and could provide an incentive for members to publish their best work in our journals. The eligibility period, nomination process, committee structure, and possible names of the award were discussed. A committee was appointed to explore the award and its parameters, composed of Chris Uggen (chair), Jim Lynch, Rosemary Gartner, and Dan Nagin.

B. Vollmer Award/Sellin-Glueck Award – The Board discussed a possible address from Vollmer Award and Sellin-Glueck Award recipients and possible publication of such addresses. The Board passed the following motions unanimously:
(1) The Vollmer recipient is to be invited by the editor of Criminology and Public Policy to submit a policy essay to Criminology and Public Policy by December 15. The essay will undergo editorial review but not peer review, with the expectation of publication.
(2) The Sellin-Glueck award recipient is to be invited by the President of ASC to submit an essay for publication in either Criminology or Criminology and Public Policy by December 15. The essay will undergo editorial review, but not peer review, with the expectation of publication.

14. Next Meeting of the ASC Board

A. Tuesday, November 16, 3:00 pm until 7:00 pm; Nashville (3rd floor Davidson room)

B. Saturday, November 20, Noon until 6:00 pm+; Nashville (3rd floor Davidson room)

Meeting adjourned at 11:35.